Portfolios

2023-09

Video has been removed from this PDF. Visit the BrightWork 365 knowledge base to view.

Portfolios Introduction

Portfolios are the highest parent level within the BrightWork 365 hierarchy. Portfolios consist of child programs and all of the projects within the respective programs. Your BrightWork 365 environment can have more than one portfolio.

Creating Portfolios

  1. Click into the Portfolios page, and then click + New at the top of the page.
  2. In the Statement screen, fill in all the required fields and click Save.

Portfolio Tabs

Statement

You can easily view the Portfolio Statement with all child Programs by clicking on the Statement tab.

The list of available users to choose from in the Portfolio Sponsor and Portfolio Manager columns is limited to those users that have been added to the Senior Managers Dynamics Team found in the Admin Area.

Status & Status Reports

The Status tab allows the manager to set current project metrics and KPIs, and the Status Reports tab provides the manager with the ability to create snapshot status report. See the Status Reporting article for details.

Documents

During the installation of BrightWork 365 a SharePoint site and accompanying document library were created for the BrightWork 365 environment. A folder for each Portfolio exists in this library.

The Documents tab is where you can create new Microsoft Office documents and upload existing documents. These files are stored in your organization's SharePoint document library that is associated with BrightWork 365.



  • By default, files deleted from the Documents tab will be permanently deleted from the SharePoint site associated with BrightWork 365 and cannot be restored from a recycle bin. Contact your Microsoft Support representative to discuss activating the associated SharePoint Recycle bin to be able to restore deleted documents.
  • SharePoint has an indexing limit that is reached when a document library contains more than 5000 items. If you receive a message about the SharePoint throttling limit being exceeded, see this article.

Actions

See the Actions article for detailed information.

Issues

Click on the Issues link to view and create Portfolio related Issues.

The Assigned To lookup column is limited to users given the BrightWork Team Member role.

Risks

Click on the Risks link to view and create Portfolio related Risks.

The Risk Monitor lookup column is limited to users given the BrightWork Team Member role.

Costs

See the Costs article for detailed information.

Communications

See the Communications article for detailed information.

Related

Click on Related > Audit History to view the audit change history.


Quick Create - New Program from Portfolio Record

Managers can quickly create a new Program from a Portfolio record using Quick Create.

  1. In the Portfolio's Programs section in the Statement tab, click + New Program.
  2. Fill in the form and click Save and Close.
2023-06

Portfolios Introduction

Portfolios are the highest parent level within the BrightWork 365 hierarchy. Portfolios consist of child programs and all of the projects within the respective programs. Your BrightWork 365 environment can have more than one portfolio.

Creating Portfolios

  1. Click into the Portfolios page, and then click + New at the top of the page.
  2. In the Statement screen, fill in all the required fields and click Save.

Portfolio Tabs

Statement

You can easily view the Portfolio Statement with all child Programs by clicking on the Statement tab.

The list of available users to choose from in the Portfolio Sponsor and Portfolio Manager columns is limited to those users that have been added to the Senior Managers Dynamics Team found in the Admin Area.

Status & Status Reports

The Status tab allows the manager to set current project metrics and KPIs, and the Status Reports tab provides the manager with the ability to create snapshot status report. See the Status Reporting article for details.

Documents

During the installation of BrightWork 365 a SharePoint site and accompanying document library were created for the BrightWork 365 environment. A folder for each Portfolio exists in this library.

The Documents tab is where you can create new Microsoft Office documents and upload existing documents. These files are stored in your organization's SharePoint document library that is associated with BrightWork 365.



  • By default, files deleted from the Documents tab will be permanently deleted from the SharePoint site associated with BrightWork 365 and cannot be restored from a recycle bin. Contact your Microsoft Support representative to discuss activating the associated SharePoint Recycle bin to be able to restore deleted documents.
  • SharePoint has an indexing limit that is reached when a document library contains more than 5000 items. If you receive a message about the SharePoint throttling limit being exceeded, see this article.

Actions

See the Actions article for detailed information.

Issues

Click on the Issues link to view and create Portfolio related Issues.

The Assigned To lookup column is limited to users given the BrightWork Team Member role.

Risks

Click on the Risks link to view and create Portfolio related Risks.

The Risk Monitor lookup column is limited to users given the BrightWork Team Member role.

Costs

See the Costs article for detailed information.

Communications

See the Communications article for detailed information.

Related

Click on Related > Audit History to view the audit change history.


Quick Create - New Program from Portfolio Record

Managers can quickly create a new Program from a Portfolio record using Quick Create.

  1. In the Portfolio's Programs section in the Statement tab, click + New Program.
  2. Fill in the form and click Save and Close.
2023-02

Video has been removed from this PDF. Visit the BrightWork 365 knowledge base to view.

Portfolios Introduction

Portfolios are the highest parent level within the BrightWork 365 hierarchy. Portfolios consist of child programs and all of the projects within the respective programs. Your BrightWork 365 environment can have more than one portfolio.

Creating Portfolios

  1. Click into the Portfolios page, and then click + New at the top of the page.

  2. In the Statement screen, fill in all the required fields and click Save.

Portfolio Tabs

Statement

You can easily view the Portfolio Statement with all child Programs by clicking on the Statement tab.

The list of available users to choose from in the Portfolio Sponsor and Portfolio Manager columns is limited to those users that have been added to the Senior Managers Dynamics Team found in the Admin Area.

Status & Status Reports

The Status tab allows the manager to set current project metrics and KPIs, and the Status Reports tab provides the manager with the ability to create snapshot status report. See the Status Reporting article for details.

Documents

During the installation of BrightWork 365 a SharePoint site and accompanying document library were created for the BrightWork 365 environment. A folder for each Portfolio exists in this library.

The Documents tab is where you can create new Microsoft Office documents and upload existing documents. These files are stored in your organization's SharePoint document library that is associated with BrightWork 365.



  • By default, files deleted from the Documents tab will be permanently deleted from the SharePoint site associated with BrightWork 365 and cannot be restored from a recycle bin. Contact your Microsoft Support representative to discuss activating the associated SharePoint Recycle bin to be able to restore deleted documents.
  • SharePoint has an indexing limit that is reached when a document library contains more than 5000 items. If you receive a message about the SharePoint throttling limit being exceeded, see this article.

Actions

See the Actions article for detailed information.

Issues

Click on the Issues link to view and create Portfolio related Issues.

The Assigned To lookup column is limited to users given the BrightWork Team Member role.

Risks

Click on the Risks link to view and create Portfolio related Risks.

The Risk Monitor lookup column is limited to users given the BrightWork Team Member role.

Costs

See the Costs article for detailed information.

Communications

See the Communications article for detailed information.

Related

Click on Related > Audit History to view the audit change history.


Quick Create - New Program from Portfolio Record

Managers can quickly create a new Program from a Portfolio record using Quick Create.

  1. In the Portfolio's Programs section in the Statement tab, click + New Program.
  2. Fill in the form and click Save and Close.